How to plan a workplace health day

An in-office health day brings screening to your employees, so they don't have to take time off to get checked. With some planning, it can run smoothly alongside a normal working day.

Start with what you want to achieve

Decide what the day is for. It may be an annual check-up for everyone, eye examinations for screen-heavy teams, or a focus on blood pressure and diabetes risk. A clear aim helps you choose the right tests and explain the day to employees.

Plan the practical details

• Date: avoid month-end, audits and other busy periods.

• Space: a meeting room or two is usually enough, with a private area for consultations.

• Numbers: estimate how many people will attend so the right number of staff can be arranged.

• Shifts: plan for night, field or hybrid teams so that nobody is left out.

Use appointment slots

Slots keep queues short and let managers plan around them. Share a simple sign-up link or sheet, and send a reminder the day before. If blood tests need fasting, make that clear and book those people in the morning.

Tell people what to expect

People attend when they know what is on offer and trust that it is private. Explain which tests are available, how long they take, and who sees the results. Make it clear that taking part is voluntary.

Protect privacy

This is the most important part. Each employee should get their own confidential report. The company should see only an anonymised summary, so that no individual can be identified. Say this plainly in your announcement.

Follow up afterwards

A health day has real value only if people act on their results. Make sure anyone who needs care knows where to go next. Use the anonymised summary to plan benefits and future health days, and consider repeating the day every year.

Let us run it for you

HealthHusk plans and runs in-office health days as part of our corporate health programmes. You can also read about digital eye strain at work and which tests an annual check-up includes.